Entering Leave Requests

leave

Question

How do I request time off or submit a leave request?

How do I ask for days off from work?

Tips:

Leave Requests may be started up to 6 months in advance.
You must have enough leave accrued at the time of the request to cover the leave taken.
Supervisors are responsible for approving or denying leave requests before timesheet submission so leave is accurately reflected on the employee's timesheet.
For leave types, visit the Employee Leave Types article.

Log in to the Experience Portal.
Click on the Employee Dashboard link within the Employee Dashboard card.
Under My Activities, select Request Time Off.
Find the appropriate month and position, then select Start Leave Request.
1. Using the arrows on the sides to navigate, select the date you will be absent.
2. Select the appropriate earn code for the type of leave from the Earn Code drop down menu.
3. Enter the number of leave hours
4. Click Save.
Repeat as needed for additional dates.
Click Preview to review your requested hours, routing information, and status.
- You may add a non-confidential comment, if needed.
- Select Return to Previous Screen if you need to make changes.
When everything is correct, click Submit.
If you hold multiple positions, submit the appropriate leave for each position.

You may update an approved leave request before the related timesheet has been submitted.

Your supervisor may return a leave request if changes are needed.

A returned leave request must be corrected and resubmitted before you can submit the related timesheet.

Record leave for absences in 15-minute (.25 hour) increments.
Example: For 3½ hours of annual leave, select Annual Leave Taken and enter 3.5 hours.
Do not include Administrative Leave or Holiday Pay on a leave request. Enter these directly on your timesheet.

Records leave in full-day (8-hour) increments. Leave does not need to be used for partially worked days.
- Employees with approved FMLA may use leave in 15-minute increments for approved FMLA absences.
Do not include Administrative Leave on a leave request. Enter it directly on your timesheet.

Leave must be divided among your positions, typically based on the FTE of each position.

Example: If you work 60% in one position and 40% in another, an eight-hour absence would generally be entered as:

If you are unsure how to divide your leave, contact your HR Partner or HR@usd.edu.

Please contact the Human Resources if you need further assistance.

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