Alt Text for a Picture

Question

How do I add Alt text for a picture in Word after using the Accessibility checker? 

Answer

Alternate text helps readers understand information presented in pictures and other objects. This tool is essential when the viewer is visually impaired or the image is unavailable. 

  1. Click Picture in the Accessibility checker inspection results window. 
    • Microsoft Word will navigate you to the image that needs alternate text when you click on it in the Accessibility checker. 
  2. Right click on the image and select Format Picture 
  3. Select the Layout & Properties tab 
  4. Click Alt Text 
  5. Type in the alternate text for the image in the description field 
    • If you have a detailed image that requires a long description, you may want to enter a brief summary of the description in the "Title" field. This allows users to decide if they need the full description of the image or not. Otherwise you can leave the title field blank. 
  6. Close the Format Picture window pane. 

Your alternate text has now been saved and that error will automatically be removed from the Accessibility Checker inspection results. 

For more information on Word Basics, please view the full tutorial here. 
If you need further assistance, please click the blue CTL Support Request button on this page. 
 

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