The Outlook calendar

Tags Outlook


What is the Outlook calendar?


You can schedule activities in your Outlook calendar as appointments, meetings, events, or tasks. Your choice of entry type will depend on who else is involved and how you want the entry to appear. By selecting entries in your calendar correctly, you'll know at a glance what's going on, when, and with whom.
First things first. Before you can see what's in your calendar, you need to know how to find it.
Click Calendar in the lower navigation pane

Once you're looking at your calendar, you can use the buttons at the top of the window to navigate and to show or hide Detail:

  1. Click Day, Work Week, Week, Month, Schedule View to quickly switch views
  2. Forward and Back buttons allow you to easily move through your calendar

You have the ability to create 4 activities within your Outlook calendar:

  • Appointment: An appointment is an activity that involves only you, at a scheduled time. 
  • Meeting: A meeting occurs at a scheduled time, like an appointment. The difference is that you invite other people by using a meeting request that's sent via e-mail.
  • New Items: This allows you to select different items. For example, it allows for an All Day Event which is an event that will last all day. You also have the option to click 
  • Task: A task is an activity that involves only you, and that doesn't need a scheduled time. New to Outlook 2016 is an area in your calendar's Day and Week views that shows tasks.

For more information about Outlook 2016, please view this article from the CTL: Outlook

If you need further assistance, please click the CTL Support Request button on this page

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Fri 11/3/23 4:17 PM
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