Flags and Reminders in Outlook

Tags Outlook

Question

What are flags and reminders in Outlook?

Answer

Flagged email messages help you better manage your mail. Flagged messages create to-do items either for you alone or for you and the recipients of an email message.

For example, you can flag an email message that requests information that you need by a certain date. When the recipient receives the message, a flag appears with it and a special message appears on the InfoBar in the Reading Pane and at the top of the message when opened in Outlook.

A message flagged for yourself can help you track who has replied to the message. In the previous scenario, you sent a flagged email message requesting information by a certain date. By also flagging the message for yourself, you are reminded to check for replies. Outlook can even help you automatically find replies to the original flagged message.

Flagged messages are shown in the To-Do Bar, in Tasks, and in the Daily Task List in Calendar.


To add a flag or a reminder (or both) when you're creating a message,

  1. Start by clicking New Email
  2. click Follow Up in the Message group of a new e-mail message.  
  3. If you want to flag yourself click on one of the flag icons, if you want to flag a recipient, click Add Reminder

For more information about Outlook 2016, please view this CTL tutorial: Outlook 2016

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