Upward Bound Process

Issue/Question

UpwardBound process flow

Environment

  • Upward Bound (UB)

Resolution

UB Applicant

  1. Apply to UB program complete Upward Bound Application 
    1. USD accounts created from this
  2. Sends in W9 for stipend
  3. USD account Activation
  4. Request ID card
  5. Arrives on Campus 
  6. Completes courses
  7. Senior Year of High School Apply to USD

UB Staff

  1. Fall
    1. Request courses built as externally funded
  2. Oct/Nov
    1. Start meeting with UB students once a week
  3. April
    1. Get information to them about UB
    2. Entered into Studnet Access
    3. Schedule meals with Aramark
    4. Schedule rooms with scheduling
    5. Schedule classrooms with Registrar's
    6. Schedule study rooms with Library
    7. Coordinate Coyote Card creation with Coyote Card Office
    8. Work with Housing to assign rooms 
    9. Order books with Akademos
    10. Hire Counselors and Faculty
      1. Complete Account Request so USD account is created
    11. Enter ITS ticket for Card Access 
    12. Know who is coming to UB
    13. Create list in Sharepoint
      1. Share list with Paula Cottrell in ITS
    14. Send UB Applicants URL for W9
    15. Still in HS
      1. Yes = Pre-Bridge students =HS credit only
      2. No = Bridge Students = College Credit Only
  4. Mid May
    1. Charter bus to pick up students
    2. Hire bus driver

Human Resources

  1. Create EPAF for counselors and faculty
  2. Perform background checks

Registrar's

  1. Register students

Continuing and Distance Education

  1. Setup courses in Banner

Faculty

  1. Setup courses in D2L
  2. Teach courses
  3. Grade courses

Enrollment Processing Center

  1. When Applications are received
    1. Create/Update person 
    2. create spec application 
    3. accept students
    4. If registration listed send to CDE/Linda

ITS

  1. Verifies USD accounts are created
  2. Works ticket for requested card access
  3. Creates accounts for employee access
  4. Setup Laptops
    Note: Detailed steps in ITS box below

Student Services

  1. Creates ID cards

Housing

  1. Room Assignments

Aramark

  1. Meals

UPD

  1. Talk to students during orientation

Wellness Center

  1. Get students pass

Registrar's Office

  1. Reserves classrooms for nonbridge

Scheduling 

  1. schedules rooms for events, meetings, and banquet

Library

  1. Reserve space for study hall

Business Office

  1. Send a bill for class to the school district??

 

ITS STAFF ONLY

  1. Follow Working TRIO/Upward Bound Accounts
 
 

Details

Article ID: 6152
Created
Wed 3/10/21 8:25 AM
Modified
Mon 5/3/21 11:08 AM
KCS Article Status
WIP: Only Problem & some Environment captured
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