Salary Change Permanent EPAF (SLCPMS and SLCPMH)

How do I complete and submit a Salary Change EPAF for a salaried or hourly employee?

What EPAF do I use for reclassifications or additional duty pay?

EPAF System

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• Salary Change – Salaried – SLCPMS
  • Use SLCPMS (Salary Change for Salaried Job) to make changes to a salaried employee's position. Common examples include reclassifications, additional duty pay, FTE changes, and EPAF corrections that must be completed before fiscal year-end.
• Salary Change – Hourly – SLCPMH
  • Use SLCPMH (Salary Change for Hourly Job) to make changes to an hourly employee's position. Common examples include reclassifications, additional duty pay, FTE changes, and EPAF corrections that must be completed before fiscal year-end.

When beginning the EPAF, you will need to complete the initial steps in the landing page of our EPAF Guide to create and or find the employee’s ID.  After you have completed the general identification phase and clicked on the “Go” button, the next screen requires you to choose the position which you want to change the FOPAL string on.

1. Select the appropriate position and suffix. 
2. Select Go.

Employee Job Detail Salary

1. Jobs Effective Date
   1.  Enter date pay action is to begin.
2. Personnel Date
   1. Enter date pay action is to begin.
3. Job Status
   1. Enter Active.
4. Annual Salary/Hourly Rate.
   1. Enter total salary/hourly rate for this pay action.
      1. For temporary additional duty pay, do not make changes to their base hourly or salaried rate.  Instead, document the temporary additional duty pay in the comments section only.
5. Step.
   1. Enter "0".
6. FTE
   1. Enter the employee's FTE for this position. 
      1. Enter “0” for hourly students, work studies, and all overload records. 
7. Employer Code.
   1. Enter appropriate university, special school, etc.
8. Job Change Reason
   1. Enter appropriate reason code for this action.
9. Supervisor ID.
   1. Enter the supervisor ID for this position.
10. Supervisor Position.
    1. Enter the supervisor's position number.  This should typically be the supervisor's Primary job.
11. Supervisor Suffix.
    1. Enter the suffix associated with the supervisor's current position.
12. Hours per Day.
    1. Enter hours per day spent on this position. 
       1. For a full time position, enter 8.  
       2. Prorate the hours for positions that are less than 100% time.
       3. The value must be a whole number and cannot contain a decimal. 
13. Hours per Pay.
    1. Enter the appropriate hours per pay period based on the employee's percent effort and FTE.
    2. If the position is full-time, enter 173.33 hours.
14. Factor.
    1. Enter the number of pay periods the job will be paid. 
    2. The number of months should match the original number of months on the base job.
15. Pays.
    1. Enter the same as Factor months.

Routing Queue

1. Enter the appropriate routing queue for your department and campus.
2. If there is a queue that pre-populates, data must be entered.  Other routing queue fields may be completed as appropriate. 

Comments

1. Enter Comments which support the action. Anything entered for a comment is recorded and can be pulled into reports.
   1. Enter comments here if a retro amount needs to be added, if it is a temporary additional duty pay, etc.
2. Once completed, click the Save button.
3. Then click the Submit button, either at the top or bottom of the page.
4. If there are errors, they will be generated at the top.  Warnings allow the system to continue. 
5. Errors must be corrected.  If an error occurs, fix, save again, and then submit.

You will get a green message at the top when the transaction has been submitted successfully.

Please contact the Human Resources if you need further assistance​​​​​​​.