Issue/Question
What is the code that I should use when entering the “Change Reason” in the EPAF?
Is there a list of the codes for the change reasons for the EPAF?
Environment
Cause
I am entering the EPAF and a required field is a “Change Reason”, I need to know which code would best encompass the reason for this personnel action.
Resolution
When submitting an EPAF, a Change Reason code is required to identify the purpose of the personnel action. Review the descriptions below to determine the code that best matches your situation. If you are unsure which code to select, please contact Human Resources for assistance before submitting the EPAF.
Note: If you are unsure what code to use, please reach out to Human Resources office for clarification.
Job Change Reasons
|
Banner Code
|
Job Change Reason Code Description
|
When to Use
|
|
AA000
|
Appointment
|
Use for new permanent (no end date) appointments
|
|
AA001
|
Overload for Teaching
|
|
|
AA002
|
Supplemental Appointment
|
|
|
AA003
|
Courtesy Appointment
|
|
|
AA004
|
Summer Teaching Appointment
|
|
|
AA005
|
Continuing Education/Extension
|
|
|
AA006
|
Summer Research Appointment
|
|
|
AB000
|
Hire Temp Appointment
|
Use for temporary (beginning and end date) appointments
|
|
AC000
|
Emeritus/Emeriti Appointment
|
|
|
AC001
|
Department Chair/Dean Duties
|
|
|
LA001
|
LWOP Personal Reason
|
|
|
LA002
|
LWOP Worker Comp
|
|
|
LA003
|
LWOP FMLA
|
|
|
LA004
|
LWOP Education
|
|
|
LA005
|
Active Military Duty
|
|
|
LA006
|
LWOP ADA
|
|
|
LA007
|
Sabbatical Leave
|
|
|
LA008
|
Faculty Improvement Leave
|
|
|
MN001
|
Shared Employee Agreement
|
|
|
MN002
|
FY Contract Completion
|
|
|
MN003
|
Return to Regular Duties
|
|
|
MN004
|
Data Entry Correction
|
|
|
MN005
|
Labor Distribution Change
|
|
|
MN006
|
Contract Buy Out
|
|
|
MN008
|
Supervisor Change
|
|
|
MN009
|
Timekeeping Change
|
|
|
MN010
|
NFE Compensation Study Update
|
|
|
MN011
|
Contract Renewal
|
|
|
SA001
|
Permanent Additional Duties
|
|
|
SA002
|
End of Probation Adjust
|
|
|
SA003
|
Sal Adj - Unusual Circumstance
|
|
|
SA004
|
Sal Adj to 5% range at 6 mo
|
|
|
SA005
|
Temporary Additional Duties
|
|
|
SA006
|
Salary Enhance/Special Award
|
|
|
SA007
|
Change in Overtime Eligibility
|
|
|
SA008
|
Change Salary Rate/Pay Grade
|
|
|
SA009
|
Change in Appointment Type
|
|
|
SA010
|
Change Faculty Rank
|
|
|
SA011
|
Promotion
|
Can be used when ending one job. Use AA000 when appointing to new position
|
|
SA012
|
Voluntary Demotion
|
|
|
SA013
|
Demotion for Cause
|
|
|
SA014
|
Reclassification
|
|
|
SA015
|
Title Change
|
|
|
SA016
|
Permanent Change in FTE
|
|
|
SA017
|
Lateral Transfer
|
Can be used when ending one job. Use AA000 when appointing to the new position.
|
|
SA018
|
Move to Different State Agency
|
|
|
SA019
|
Trans from State Agency
|
|
|
SA020
|
FY Salary Increase
|
Code used by BOR during mass FY salary update
|
|
SA021
|
FY Salary Increase
|
Code used when completing EPAF redos at salary policy time
|
|
SA022
|
Temporary Change in FTE
|
|
|
SA023
|
Temporary Reduction in Force
|
|
|
SA024
|
Minimum Wage Increase
|
Code used by BOR when automatically increasing hourly rates to meet the new minimum wage
|
|
TD000
|
Term Decreased-Unavoid
|
|
|
TI000
|
Term Unsat Perform-Avoid
|
|
|
TI001
|
Term Unsat Prob Perf-Avoid
|
|
|
TI002
|
Term Before Invol Term-Avoid
|
|
|
TL000
|
Term No Renew Contract-Avoid
|
|
|
TL001
|
Term Eliminate Position--Avoid
|
|
|
TR000
|
Term Early Retire-Unavoid
|
|
|
TR001
|
Term Normal Retire-Unavoid
|
|
|
TR002
|
Term Disability Retire-Unavoid
|
|
|
TV000
|
Term No Reason Given-Avoid
|
|
|
TV001
|
Term Personal Reason-Avoid
|
|
|
TV002
|
Term Dissat Salary-Avoid
|
|
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TV003
|
Term Work Schedule-Avoid
|
|
|
TV004
|
Term Dissat Benefits-Avoid
|
|
|
TV005
|
Term Work Conditions-Avoid
|
|
|
TV006
|
Term Work Relations-avoid
|
|
|
TV007
|
Term Mgmt Concerns-Avoid
|
|
|
TV008
|
Term No Advance Opp-Avoid
|
|
|
TV009
|
Term Moving-Unavoid
|
|
|
TV010
|
Term Childcare-Unavoid
|
|
|
TV011
|
Term Exit Workforce-Unavoid
|
|
|
TV012
|
Completion Student Employment
|
|
|
TV013
|
Completion Temp Appointment
|
|
Please contact Human Resources if you need further assistan