Supervisor Updating Position Descriptions in YourFuture (no recruitment)

Issue/Question

How do supervisors view and/or update job descriptions in YourFuture?

I need to update job descriptions for performance evaluations.

Environment

• Your Future
• Job Descriptions

Resolution

Login at Your Future

1. Click SSO Authentication
2. Enter USD e-mail and password
3. Below User Group on the right side of the screen, click Supervisor to update the job description
   Note: Select your User Group based on the specific “role” you are performing,  This will change based on the particular action you are taking

View Position Descriptions (NFE or CSA):

The Supervisor role only sees positions specifically assigned to them. If you do not see position descriptions for all the NFE/CSA employees who report to you, contact your Human Resources partner to correct.

1. Click the three dots in the top left-hand corner of the screen
2. Select Position Management
3. Click Position Description in the center menu bar (orange tool bar)
4. From the drop-down, select CSA or NFE whichever is in accordance with your employee
5. Search for the position if it is not showing already (title, position number, etc.)
   
6. Click on the Working Title to open the position description
   Note: Faculty may have position numbers as position description placeholders, but do not have actual position descriptions in the system
   Note: If the job description is up-to-date, no further action is necessary. If it needs to be updated, follow the next steps:

Modify Existing Job Description (CSA and NFE)

1. Click the three dots in the top left-hand corner of the screen
2. Select Position Management (orange toolbar)
3. Click Position Description in the center menu bar 
4. From the drop-down, select CSA or NFE whichever is in accordance with your employee
5. Click on or Search for Position Description
   
6. After opening the position description, select: Modify – No Recruit to edit and update
7. Click Start button
   1. If you get a blue error at the top of the screen indicating an existing action, contact Human Resources to resolve. You won’t be able to update the position description if an action already exists in the system for that position description
      
8. Complete each screen by selecting update position as the action when indicated on the first screen
   **IMPORTANT** Some screens have buttons to add repeatable items (job duties, fund sources, etc.). Use the blue button to add these items as needed
9. On the last screen you will have an option to Take Action at the top right. Since we are only updating a position description, and not requesting a review or recruit, select Submit (move to Final Inst. HR Review)
10. Add to Watch List to add Request to your Home screen to make it easier to access.​​​​​

General Notes and Tips:

• The Supervisor role will not see all position descriptions by organization, they only see descriptions/postings actually assigned to them
• If you attempt to route with missing required fields, you will get an error message identifying the missing information
  • Click Edit to return to editing and complete the missing information
  • 
• If you are need to modify a job description to recruit, please visit the Modify and/or Recruit CSA or NFE Positions Article.