Question
How do I add viewers to a Google Doc?
How do I add editors to a Google Doc?
Answer
You can share your docs with just the people you want, and you can specify exactly what level of access (view or edit) each person has.
Here's how to add specific editors and viewers:
- Open the doc you want to share.
- Click Share in the upper-right corner of the doc.
- At the bottom of the Sharing settings window, under Add people, type the email addresses of the people you want to share with.
- To the right of the list of names, choose Can view or Can edit from the drop-down menu.
Two quick options to consider (to share with default settings, feel free to skip this note):
- By default, people who can edit your doc will also be able to share it with additional people. You can remove that ability by clicking Change next to Editors will be allowed to add people... before you click Share.
- By default, everyone you share a doc with will get an invitation email. If you'd rather not notify them, deselect the Send notifications box. They'll have access the next time they sign in.
Keep in mind that when you email a link to someone to share it with they can forward the link on to someone else and then that person will have access to your document. If you see someone who has access to your document and you want to remove them you as the owner of the document have the ability to remove them.
For more information about Google Docs, please view the full tutorial from the CTL here: Google Docs
If you need further assistance, please click the CTL Support Request button on this page.