Creating a Specification in the Data Cookbook

Issue/Question

How do I create a specification in the cookbook if there isn't a report already available?

I need a new Cognos report.

Environment

• Data Cookbook

Cause

Need a report that is not already available

Resolution

Note:  Prior to creating a new specification in the cookbook, be sure to search to see if a current specification already exists.   

Creating a Cognos Report Specification

1. Follow Logging into USD Data Cookbook
2. Hover mouse on Specifications tab
3. Select Create a Specification
   Note:  At any time during this process you can select  or the Need Help menu in the corner
4. Enter a unique specification name
5. Select Cognos Report from drop down menu
6. Enter functional area
   Note:  A report can belong to multiple functional areas.  A report that contains student data will always belong to the Registrar under Academic Affairs.  A report that contains financial data will always belong to Finance
7. Enter the purpose of the report
   1. Provide a statement describing why the reporting is needed
8. Enter a description of the report
   1. What data is in the report
   2. Who will use the report
9. Update the Access Details 
   1. {Report Name Link} is available to those individuals that have approved permission.  If you are unable to run the report you will need to submit a request for report access.  You can go to here to make your request:  Cognos Access Request
10. Optional-Enter additional details about the report
11. Optional-Enter a due date desired for the report
12. Click Submit to send to a report writer
    
    For additional information please contact the Service Desk with the following information: 
    1. Contact information
    2. Report details