Surplus Hardware

Issue/Question

How do I surplus hardware? 

What does ITS (Information Technology Services) pick up for surplus

Can I purchase my old surplussed hardware

Environment

• Campus
• Computer Equipment

Cause

There are a number of reasons why hardware might be deemed antiquated 

Resolution

Note: State law prohibits the individual purchase of University owned hardware. The applicable state law is
5-24A-15.   Donations prohibited--Exception. Except as provided in § 5-24A-8, donations of state property to any private individual, for-profit organization, or state employee is prohibited. The sale of state property to any state employee is prohibited unless items are sold at public auctions.

1. Capital Assets over $5000
   • Department will fill out a Report of Inventory Personal Property
   • Submit completed form to Purchasing
2. IT hardware Contact the Service Desk  provide: 
   • Asset number
   • Description  ex: Desktop, Laptop, large printer
   • Location of hardware
   • Available times the hardware can be picked up
3. ITS will:

• Pick up item and delete contents of hard drive if applicable
• Determine if item is to be redistributed or deemed surplus
• Dispose of item if deemed surplus
• Redistribute if asset meets hardware requirements
• Make appropriate changes in database to reflect disposition of item

Note: ITS  will pick up the following for surplus: Must be USD owned will pickup all electronic items

1. Desktop computers
2. Laptop computers
3. iPads
4. Tablets
5. Keyboards
6. Mice
7. All Phones
8. Printers
9. Monitors
10. Fax Machines
11. TV's
12. Digital signage
13. Lab/Classroom equipment
14. VCR
15. DVD Players
16. Typewriters
     

Note: ITS does not pick up the following:

1. Keyboard Trays
2. Furniture