Surplus Hardware

Issue/Question

How do I surplus hardware? 

What does ITS (Information Technology Services) pick up for surplus

Can I purchase my old surplussed hardware

Environment

• Campus
• Computer Equipment

Cause

There are a number of reasons why hardware might be deemed antiquated 

Resolution

Note: State law prohibits the individual purchase of University owned hardware. The applicable state law is
5-24A-15.   Donations prohibited--Exception. Except as provided in § 5-24A-8, donations of state property to any private individual, for-profit organization, or state employee is prohibited. The sale of state property to any state employee is prohibited unless items are sold at public auctions.

1. Capital Assets over $5000
   • Department will fill out a Report of Inventory Personal Property
   • Submit completed form to Purchasing
2. IT hardware Contact the Service Desk  provide: 
   • Asset number
   • Description  ex: Desktop, Laptop, large printer
   • Location of hardware
   • Available times the hardware can be picked up
3. ITS will:

• Pick up item and delete contents of hard drive if applicable
• Determine if item is to be redistributed or deemed surplus
• Dispose of item if deemed surplus
• Redistribute if asset meets hardware requirements
• Make appropriate changes in database to reflect disposition of item

Note: ITS  will pick up the following for surplus:

1. Desktop computers
2. Laptop computers
3. iPads
4. Tablets
5. Keyboards
6. Mice
7. VoiP Phones
8. Printers
9. Monitors

Note: ITS does not pick up the following:

1. Fax Machines
2. Non-VoiP phones
3. Keyboard Trays
4. Typewriters
5. Furniture
6. VCR
7. DVD Players