Create a meeting request in Outlook

Question

How to create a meeting request in Outlook?

Answer

Outlook's meeting function allows users to add an appointment to their own calendar and the calendar of others when accepted.

1. From Outlook, click on the Calendar icon.
2. From the Calendar area, select New Meeting from the top of the page.
3.  Add a title for the meeting.
4. To add participants, put their email addresses in the required or optional boxes.
5. Add a start/end time and date and location. The body of the message can be used to add information about the meeting, but is not required.
6. Once you've entered all of the meeting details, click Send to send the invitation to the other meeting participants. 

Want to schedule a good time for everyone?
After adding the required and optional attendees, click the Scheduling assistant tab and the scheduling page will appear. You should be able to view your meeting participants' free/busy information on the Scheduling tab. Users can scroll from the bottom of the meeting invite to find a time when all attendees can participate in the meeting.  Once a time is selected, click Send.

Other functions available for meetings.

1.  On the Meeting tab, users will find the Attendee section; the Response Option drop down allows the meeting requester to ask for responses, allow recipients to propose a new time, and allow forwarding of the meeting invitation.
2. On the Meeting tab, users will also find the Options section which allows the meeting requester to determine how the meeting shows up in the calendar, when meeting reminder notifications will occur, and whether or not the meeting is recurring.
3. On the Meeting tab, users will also see the Tags section which allows meetings to be categorized (if the requester has categories set up), whether or not the meeting is private, and if the meeting is deemed low or high importance.

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