What is Comp Time

Issue/Question

What is Comp Time?

How is my overtime calculated?

am I eligible for Overtime

How do I get my comp time paid out?

Environment

  • Experience Portal
  • Overtime
  • FLSA
  • Banner

Resolution

Am I eligible for overtime?

  1. The Fair Labor Standards Act (FLSA) determines whether an employee is eligible for overtime pay. Employees classified as non-exempt under the FLSA must have their hours tracked and are entitled to overtime compensation.
  2. Non-exempt employees must be compensated at 1.5 times their regular rate of pay (either as overtime pay or compensatory time) for any hours worked beyond 40 hours in a workweek.
  3. Employees classified as exempt under the FLSA (typically salaried positions) are not eligible for overtime or compensatory time for hours worked beyond 40 in a week
    Note: CSA (Civil Service) and NFE (Non-Faculty Exempt) classifications are separate from FLSA exempt/non-exempt status. Being CSA or NFE does not automatically determine whether you are hourly or salaried.
  4. If you are an hourly (non-exempt) employee, you must record your hours worked each day in 15-minute increments.
  5. If you are unsure whether you are classified as exempt or non-exempt, please contact your supervisor or HR partner for clarification.

What is Comp Time?

  1. In accordance with SDBOR Policy 4.5.1, overtime is paid out through Comp Time
  2. Comp time is paid time off that employees earn in exchange for working overtime hours
  3. Comp Time is accrued on hours worked over 40 in one work week (Sunday-Saturday)
    1. It becomes available for use or payout, with supervisory approval, in the pay period immediately following when it is earned (e.g., if earned in the January pay period, it will be available in February).
    2. It may be used like other types of leave through the regular leave request system.
    3. The maximum comp time balance an employee may hold is 80 hours. Any hours accrued beyond this limit will be automatically paid out.
    4. Comp Time should be used before other leave types.

How is Comp time caclulated?

  1. Comp time is only accrued when an employee physically works more that 40 single hours in a work week (Sunday through Saturday)
    1. Paid leaves, holiday pay, and admin leave do not count towards the calculation for Comp Time/Overtime
  2. under the standard overtime model, hours worked beyond 40 in a workweek are compensated at 1.5 times the employee's regular hourly rate
  3. Comp time is calculated using a similar formula. For hours worked over 40 in a week, employees receive:
    1. Straight-time pay for all hours worked (including the overtime hours), plus
    2. Comp time at a rate of 0.5 hours for each overtime hour worked. Below is an example, showing how the Comp Time method is calculated:
      example, showing how the Comp Time method is calculated:

      Comp Time Method Calculation

      Hours Worked

      44

      Hourly Rate

      $20/hr

      Weekly Gross Pay/Straight-Time Pay

      $880 (44hrs x $20/hr)

      Overtime Hours

      4 hours

      Comp Time Accrual

      2 hrs (4hrs x 0.5)

      Comp Time Value

      Equivalent to $40 (2hrs x $20/hr)

      Total Value (Straight Pay + Comp Time)

      $920

How can I get paid for my Comp Time?

If you have a comp time balance, you have two options for using it:

  1. Use it as paid leave
    1. You may request to use comp time in place of other leave types, such as sick leave or annual leave, by submitting a request through the standard leave request system.
  2. Request a payout
    1. You may request to have your comp time paid out. To do this, contact your supervisor, who must submit a request to Payroll on your behalf. If approved, the payout will be processed on the next available payroll cycle.
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