Annual Leave

Issue/Question

What is USD's Annual Leave Policy?

How can I use Annual Leave?

Environment

• USD
• Annual Leave

Resolution

1. As a full-time employee,
   • Will accumulate annual leave credits of 10 hours per monthly pay period
   • May accumulate a maximum of 240 hours
     • When you have completed 15 years of service
       • You receive 13.3334 hours of leave per monthly pay period
       • May accumulate a maximum of 320 hours
2. If you work less than 40 hours in a week or take leave without pay, the number of annual leave credits earned is reduced in proportion to the number of hours worked
3. With prior approval, annual leave may be granted for vacation leave or to supplement other leaves of absence
4. Annual leave is available to use as soon as it is accrued. You cannot use more annual leave than you have accrued
5. When you are terminating employment and are on annual leave, you cannot use other types of leave
6. If employment is terminated during your first six months (probationary period), you will not be paid for your accrued annual leave
7. Upon retirement or resignation, state employees with over six months of continuous service will be paid for accrued vacation leave
8. Except for extraordinary circumstances, absences not covered by appropriate leave may be cause for disciplinary action
9. Employees are encouraged to build and maintain adequate leave balances to cover emergencies or other unexpected absences
10. Failure to follow established processes for requesting and/or reporting leave may be cause for disciplinary action
11. Accrued compensatory time will be used before other forms of leave (sick or annual)
    • The exception is employees at their maximum annual leave accrual; these employees may use annual leave before compensatory time
12. Requests for leave other than sick leave, or emergency use of annual leave, must be approved by your immediate supervisor prior to your departure time
13. Except for emergency situations, the amount of time you are absent from your job without prior authorization or notification will be considered absence without leave
    • You may not be paid for that time
    • Unauthorized or unreported absences may be cause for disciplinary action

Employees Working Less than 12 months:

1. Nine-month faculty do not accrue annual leave
2. Ten and eleven-month faculty accrue annual leave only if they are required to work during normal school holidays
3. All other types of employees, except student and temporary employees, accrue annual and sick leave at the same monthly rate and to the same maximum as twelve-month employees with the exception that leave is accrued only during the months when the employee is in a pay status