Salary Change Temporary Position EPAF (SLCTMS and SLCTMH)

How do I complete and submit a Salary Change EPAF for temporary employees?

EPAF System

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• Salary Change – Salaried – SLCTMS (Temporary Positions)
  • Use SLCTMS (Salary Change for Salaried Temporary Jobs) to make changes to a salaried employee's position that has an end date. Common examples include adjustment to adjunct faculty salaries following census data shows the amount needs to be increased or reduced.

• Salary Change – Hourly – SLCTMH (Temporary Positions)
  • Use SLCTMH (Salary Change for Hourly Temporary Jobs) to make changes to an hourly employee's position that has an end date. A common example is that BOR Payroll process updates employee records due to a minimum wage increase. If a work-study, student, or temporary employee's current pay rate falls below the new minimum wage, the process automatically inserts a new effective date and updates the employee's record accordingly.

When beginning the EPAF, you will need to complete the initial steps in the landing page of our EPAF Guide to create and or find the employee’s ID.  After you have completed the general identification phase and clicked on the “Go” button, the next screen requires you to choose the position which you want to change the FOPAL string on.

1. Select the appropriate position and suffix. 
2. Select Go.

Employee Job Detail Salary – Step 3

1. Contract Type
   1. Enter the current job type, Primary or Secondary.
2. Job Begin Date
   1. Enter date pay action is to begin.
3. Jobs Effective Date
   1. Enter date pay action is to begin.
4. Personnel Date
   1. Enter date pay action is to begin.
5. Job Status
   1. Enter Active.
6. Title
   1. Enter job title previously entered.
7. Annual Salary/Hourly Rate
   1. Enter total salary/hourly rate for this pay action.
8. Step
   1. Should always be “0”.
9. FTE
   1. Enter FTE for employee. 
      1. Enter “0” for hourly students, work studies, and all overload records. 
      2. Refer to the FTE Calculation article for further explanations.
10. Employer Code
    1. Enter appropriate university, special school, etc.
11. Job Change Reason
    1. Enter appropriate reason code.
12. Timesheet Orgn
    1. Enter the Org Code where the timesheet should go for approval.
13. Supervisor ID
    1. Enter supervisor ID for this position.
14. Supervisor Position
    1. Enter supervisor position number for this position. This should typically be the supervisor's Primary job.
15. Supervisor Suffix
    1. Enter supervisor position number suffix for this position.
16. Hours per Day
    1. Enter hours per day spent on this position.
       1. For a full-time position, enter 8. 
       2. Prorate the hours for positions that are less than 100% time.
       3. The value must be a whole number and cannot contain a decimal.
17. Hours per Pay
    1. Enter the appropriate hours per pay period based on the employee's percent effort and FTE.
    2. If the position is full-time, enter 173.33 hours.
18. Factor
    1. Enter how many months this job will be paid. 
    2. The number of months should match the original number of months on the base job.
19. Pays
    1. Enter the same as Factor months.
20. Time Entry Method
    1. Enter appropriate time entry method for position.

Employee Job Labor Distributions – Step 4 

1. Enter the FOAPAL if it has changed only after saving the EPAF at least once.   

1. The FOAP that defaults is from NBAPBUD.   

2. DO NOT change the FOAP on work study positions.

Employee Job Default Earnings – Step 5

Note: This section cannot be left blank before saving. Information must be entered before the form can be saved and submitted at a later date.

1. Enter Default Earning codes.  Depending on the EPAF type used, entries will vary.   

1. If salaried, then enter REG and the number of hours worked per month.   

2. If it is a temporary hourly position, then enter EPF with one unit.   

Employee Job Detail Termination – Step 6 

1. Jobs Effective Date
   1. This is the date that was previously loaded on the original EPAF.    

2. Personnel Date
   1. This is the date that was previously loaded on the original EPAF.
3. Annual Salary/Hourly Rate
   1. This amount should match the figure entered in Step 3.
4. Job Status
   1. Verify the status is Terminated.
5. Job Change Reason
   1. Enter the appropriate reason code.  
   2. A majority of these actions will be TV012 (for students) or TV013 (for non-students). 

Routing Queue

1. Enter the appropriate routing queue for your department and campus.
2. If there is a queue that pre-populates, data must be entered.  Others could be populated if desired. 

Comments

1. Enter Comments which support the action. Anything entered for a comment is recorded and can be pulled into reports.
   1. Enter comments here if a retro amount needs to be added to the next payroll, adjustment payroll, etc.
2. Once completed, click the Save button.
3. Then click the Submit button, either at the top or bottom of the page.
4. If there are errors, they will be generated at the top.  Warnings allow the system to continue. 
5. Errors must be corrected.  If an error occurs, fix, save again, and then submit.

You will get a green message at the top when the transaction has been submitted successfully.

Please contact the Human Resources if you need further assistance.