Previous Pay Period Correction

Issue/Question

I need to pay an hourly employee for hours worked during the last pay period that were not recorded on their timesheet.

Environment

  • Experience Portal 
  • Employee Dashboard

Cause

An hourly employee did not record hours worked last month that they need to be paid for.

Resolution

  1. Access the USD Experience Portal
  2. Click the Employee Dashboard link in the Employee Dashboard card.
  3. Click Approve Time on the right-hand side of the page.
  4. Click the Select Pay Period drop down box to select the current pay period.
  5. Scroll down and find the employee who needs hours entered for a previous pay period.
  6. Click the employee’s name to open their timesheet.
    1. Note: In order to enter hours, the timesheet must be completed and in Submitted status. If it is not yet submitted, you will need to wait until it has been submitted for the current pay period.
    2. If the timesheet has already been approved by the supervisor, it must be returned to Submitted status before editing. To do this, click Recall (available to supervisors or superusers).
  7. Click the Details button at the bottom of the page.
  8. Click the first Saturday or Sunday that does not already have regular hours entered.
  9. From the Earn Code drop down menu, select Previous Period Correction.
  10. In the blank field, enter the total number of hours from the previous pay period that need added.
  11. Click Save in the bottom right of the page.
  12. In the comment section in the bottom, add a comment with the dates that the previous pay period correction is for.
  13. Click Preview to verify the hours have been added.
  14. Click Approve if you are ready to approve the timesheet for the current pay period.
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