Issue/Question
How is advanced notice administrative leave recorded when granted by the South Dakota Board of Regents (typically around a holiday to reflect a governor award of administrative leave to state employees)?
Environment
- Administrative leave is declared by the governor of South Dakota and confirmed by the SDBOR
- Reporting administrative leave on timesheets
Cause
Governor declares administrative leave for holidays or special occasions. SDBOR chooses to follow suit
Resolution
Employees must be a leave accruing employee to receive administrative leave. Non-leave accruing temporary employees, adjuncts and students DO NOT qualify for administrative leave.
If an employee has requested leave prior to the notification of an advanced notice administrative leave, the employee will be allowed to modify or delete their leave request and can utilize the administrative leave hours.
Part Day Administrative Leave (typically 4 hours):
- Overtime eligible employees would record the 4 hours administrative leave and 4 hours of regular hours worked (or the applicable leave type for their absence) on their timesheet.
- Overtime exempt employees would not record part day administrative leave on their timesheet. If an overtime exempt employee does not work at all, the employee must use a full day of the applicable leave type for their absence.
Administrative Leave is recorded directly on the timesheet, not through the online Leave Request System