PHARED Requests

Issue/Question

How do I submit a PHARED Request

Environment

  • PHAREDS

Cause

A department is requesting to recode a prior payroll FOAPAL distribution

Resolution

Salary can be recoded and the corresponding benefits will follow

Submit request via EPAF

  • A Temp or Perm Fund Source Change EPAF can be submitted. In the comments, please specify how far back you want the payroll recoded. For example: PHARED to the start of payroll 8 or back to 7/22.
  • Please note that payroll can only be recoded back to the start of the fiscal year (7/1)
  • Grant funds are the only exception. PHAREDS for grants may be processed for prior fiscal years if the recode is from grant to grant and the individual is not partially funded with general funds.

Submit request via email

  • Please provide the employee’s Name, AID, Position Number, Suffix, and the Payroll Numbers you would like to recode.
  • Specify the FOAPAL change as FROM (current FOAPAL) → TO (new FOAPAL). Include changes for activity and location codes if applicable.
  • Pulling NHIDIST by fund/org (for multiple individuals) or by AID can help ensure all needed information is included.
  • Partial Recode Requests: If only part of the payroll needs to be recorded, please bold or highlight those details so they are not overlooked.

Email requests/questions to: matt.hup@usd.edu or morgan.haschke@usd.edu

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