Tips:
- Federal grants and federal flow-through funds do not allow overload compensation for work performed on a federal grant. Before submitting an overload request or EPAF involving sponsored project funds, confirm the funding source and contact the Office of Research and Sponsored Programs (ORSP) or Grants Accounting if you are unsure whether additional compensation is permitted.
Federal and Federal Flow-Through Awards
Federal grants do not allow additional compensation or overload payments for work performed on a federal grant, regardless of the funding source used to pay the overload. Non-federal awards that are supported by federal funds are also subject to federal grant restrictions.
In general, additional compensation for grant work is permitted only when the grant is:
Faculty compensation charged to federal awards is subject to the requirements of 2 CFR 200.430 and USD's policy on Overload Compensation. Faculty salary charged to a federal award generally may not exceed the proportionate share of the faculty member's Institutional Base Salary (IBS) for the period worked, unless an applicable federal exception or prior federal awarding agency approval applies.
Overload Approval Process
Faculty members requesting overload must submit the request through DocuSign. The request is routed to the:
If any portion of the overload compensation is proposed to be paid from grant funds, the faculty member should work with ORSP to contact the sponsor for approval.
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If the sponsor does not approve the overload: The overload compensation cannot be charged to the grant.
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If the sponsor approves the overload: The department should submit an EPAF for the additional compensation.
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Director of Grants Accounting approval: The Director of Grants Accounting must approve all EPAFs and related requests involving overload or additional compensation supported by sponsored project funds.
For allowable non-federal awards, the additional compensation must also comply with USD's written compensation policies, be commensurate with the faculty member's IBS rate and the additional work performed, and meet applicable documentation requirements.