Using LISTSERV for Email Communication

Issue/Question

How do I send messages using listserv

Environment

• Email
• Collaboration Tools
• Faculty, Staff, and Departments using LISTSERV for group communications

Resolution

Before You Begin

• You must have access to an existing LISTSERV list
• You must be authorized as a list owner or sender (if required by the list settings)
• Ensure your email account is recognized by the LISTSERV system

How to Send a Message to a LISTSERV

1. Open your email client (Outlook recommended)
2. Create a new email message
3. In the To field, enter the LISTSERV email address (e.g., listname@usd.edu)
4. Enter your subject and message content
5. Click Send
6. Your message will be distributed to all members subscribed to the list

Best Practices

• Use clear, concise subject lines
• Avoid sending unnecessary or duplicate emails
• Verify recipient lists before sending
• Limit attachments; use links when possible
• Follow university communication guidelines