Sharing Outlook Calendar Access Using Delegate Permissions

Issue/Question

How do I grant access to my Outlook calendar so someone else can schedule appointments for me?

How do I give someone permission to schedule appointments on my calendar

Environment

• Outlook
• WIndows
• macOS

Cause

Users need to share their calendar with others to allow visibility and collaboration on scheduling

Resolution

New Outlook and Outlook on the Web

1. Click Calendar icon
2. Click Share calendar
3. Enter the email address of the person to share with
4. In the drop-down menu select the level of access you want them to have
5. Click Share
6. Use the drop-down menu next to their name to select or change the level of access 

Classic Outlook - Windows

1. Click File
2. Click Account Settings
3. Click Delegate Access
4. Click Add
5. Search for the email address of the person to share with
6. Double click on their name
7. Click OK
8. Select the permissions you would like them to have
9. Click OK
10. Click OK

macOS

1. Click Tools
2. Click Accounts
3. Click next to Microsoft 365 Default
4. Click  Delegates & Sharing
5. Click 
6. Type Delegates name
7. Click Add
8. Click  to select desired permissions
9. Click OK
10. Click Red  to close Accounts window