Issue/Question
How do I process a rebudgeting request for a sponsored project award?
Environment
- Rebudgeting Request
- Sponsored Project Award
Cause
Most agencies require a rebudgeting request if you exceed certain expense categories in your fund. A rebudgeting request is an amendment to the award agreement and must be formally submitted to the agency for official approval, and then reported to USD grant management offices. (ORSP and Grants Accounting)
Resolution
- Review expenditure balances per the budget
- Review your expense projections
- Plan your rebudgeting needs, making sure the request will cover expenses for the entire budget or project period
- Determine expense categories that need to be increased and categories that can be reduced
- Determine if indirect costs (IDC) are affected by your rebudgeting and increase or decrease the IDC category accordingly
- If prior approval is required, work with sponsored programs to prepare a letter to the agency's grants administrator. Include:
- Amount to be reduced for each expense category
- Amount to be increased for each expense category
- Justification for change (e.g., why you did not use funding as budgeted or how rebudgeting will benefit the project)
- When you receive official approval from the agency, forward the notice to orsp@usd.edu and grantsaccounting@usd.edu
If you have any additional questions, contact orsp@usd.edu