Create and Distribute Building Blocks in Word

Question

How do I create and distribute building blocks in Word?

Answer

Building blocks are reusable pieces of content or other document parts, such as watermarks, headers or footers, or even items such as a standard contract clause or a long distribution list, which are stored in galleries.  You can access and reuse the building blocks at any time. You can also save building blocks and distribute them with templates.

First, we will be adding a simple heading in Quick Part Gallery:

1.  Select the text you want to add, or select an image, and navigate to Insert tab
2. In the Text group, from Quick Parts options
3. Click Save selection to Quick Part Gallery
   • To store paragraph formatting (indentation, alignment, line spacing, and pagination) with the entry, include the paragraph mark () in your selection. To view paragraph marks, on the Home tab, in the Paragraph group, click Show/Hide or press CTRL+Shift+8)
4. Upon click, the Create New Building Block dialog will open
5. Give this quick part an appropriate name; we will be adding it to Quick Parts Gallery 
   • You can also choose a different gallery from the drop-down list. We will save it in Building Blocks default format (.dotx)
6. From Options you can choose where you want to insert content
7. Click OK to continue

For more information on Word, please view the full tutorial: Word
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