Updating Time and Leave Approval Proxies

Issue/Question

Creating a list in SNAP of other supervisors who can approve timesheets or leave requests for my staff when I am on leave.

I am submitting an online leave request in SNAP and it is asking me to enter a Proxy.
My Proxy list is vacant, or has incorrect people listed.
How do I add or remove someone from my Proxy list?

Environment

• USD
• Experience portal 
• Timesheets
• Leave Requests
• Approval Proxy

Cause

I need to designate someone to approve timesheets in my absence
I need to remove someone from my Time and Leave approval proxy list
The leave request system is requiring I designate a proxy on the request
A supervisor can’t submit a leave request because there is no approval proxy setup.

Resolution

1. Log into Experience portal 
2. Click Employee Dashboard
3. Click Approve Time under My Activities
4. Click Proxy Super User
   • If you have an existing proxy set up, you will see the name in the Existing Proxies area
   • If no name is listed, you do not have a proxy set up

To add a supervisor to your proxy list:

1. Click ​​​​​​​Add a new proxy in the Existing Proxies  section
2. Type in the name or select from the drop-down list
3. Click Navigate to Time & Leave Approvals Application to save

To remove a supervisor from your proxy list:

1. Click by their name
2. Click Delete Proxies button
3. Click Yes to delete the person selected

Note: Before becoming a proxy, an employee will need to have supervisor or time entry approval access.  If they do not have that access, a Banner Permission request to gain this access should be completed before assigning them as a proxy.

Note: An employee cannot add themselves as a proxy for their supervisor.  A supervisor needs to add their own proxies.