Summary
Instructions for setting up Web Conferencing in conference rooms across campus that are not equipped with cameras, microphones, or speakers
Body
Issue/Question
How do I set up web conferencing in the various conference rooms and classrooms on campus?
Environment
- Classroom or Conference Room with Projector or Display
- Web Conferencing
- USD Main Campus (Vermillion)
Cause
Holding a web conference in a meeting room that does not have built-in web conferencing equipment
Resolution
- Check out a USB web conference camera from our Equipment Checkout Service.
Note: If video is not needed you can check out a USB microphone instead. You can also use a conference phone for audio if your WebConferencing service supports it.
- Connect your laptop to the projector or TV with HDMI or VGA Cables
Note: If you are using VGA you will also need to plug in the 1/8" audio cable into the headphone jack for sound.
- Connect the web conference camera or microphone to the computer via USB
- Launch your web conferencing software and select the web conference camera as the video device and audio input device
- Select the correct audio output device:
- Crestron if using HDMI
- Headphones if using VGA and 1/8" audio
- Test call with someone to verify they can see and hear you and you can see and hear them