YourFuture Compensation or Reclass Request Article for Supervisors

Issue/Question

How do supervisors submit a request for additional duty pay (temporary or permanent) for an employee?

How do I submit a reclassification request for a CSA or NFE employee?

Environment

• YourFuture (PeopleAdmin)

Cause

A supervisor needs to formally request additional pay (temporary or permanent) and/or a reclassification request for one of their employees.

Resolution

All compensation requests outside of salary policy must be approved by the Compensation and Classification Center.  Please discuss the potential request with your Human Resources partner before submitting the formal request through the YourFuture system.  Once you have discussed it with your HR partner, please follow the steps below to submit the request through the YourFuture system:

1. Login to YourFuture and click on SSO Authentication
   1. When prompted, enter your USD e-mail and password
2. Click on the in the top left-hand corner
3. Select Position Management (orange toolbar)
4. Select appropriate User Group  in the top right corner – Initiator or Supervisor
5. Click the Position Descriptions drop down in the orange tool bar
6. Select CSA or NFE (do NOT choose “XXX Position Requests”)
7. Search for the position description or click on a title that is listed
   1. If it cannot be found, contact hr@usd.edu
8. On the right-hand menu, select the correct option:
   1. For CSA positions, select Modify CSA Position Description – No Recruit
   2. For NFE positions, select Modify and/or Recruit NFE Position
   3. If you see View Outstanding Position Request, it means there is already an action started. That action will need to be completed or cancelled before another action for the same position can be started. If necessary, contact hr@usd.edu for assistance.
9. Click Start
10. Complete each tab on the left of the screen and remember to click Save or Save & Continue in each tab.  Supervisors or Initiators should:
    1. Ensure job duties are accurate and reflect any updated changes
    2. Provide answers to relevant questions, such as justification for the request, how the job has changed, where the duties came from, etc.
    3. NOTE: Some screens have buttons to add repeatable items (job duties, fund sources, etc.); use the blue button to add another entry as needed.
11. On the last screen, select Take Action on the Position Request at the top right of the screen.
    1. Route according to your organizational structure. Contact USD HR at hr@usd.edu for more information.
       1. The standard approval process for compensation and/or reclassification requests are:
          1. Initiator or Supervisor creates and submits the request in YourFuture
          2. Dean/Director reviews and approves – this step is optional, depending on the org structure, position that is being submitted, and department processes
          3. Budget (this step can be skipped for only reclassification requests)
          4. Vice President/Admin
          5. Human Resources (initial review)
          6. Classification and Compensation Center (final determination)
          7. Human Resources (notification to supervisor and employee)

Note: Once a request has been submitted and it reaches the Classification and Compensation Center, the Classification and Compensation Center may reach out directly to the employee with questions.