Setting up a Direct Travel Profile

Question

A faculty or staff member will be traveling out of state soon and needs airfare. What is the process to set them up with a Direct Travel profile?

Answer

1. To initiate a profile, email Travel with
   1. Name as appears on Driver's license
   2. Traveler's usd.edu email address
   3. Date of Birth
      Note: For flight ticketing and TSA purposes only
   4. Department
   5. Travel arranger
      Note: The travel arranger should be a departmental support staff member they will receive a copy of the itinerary for the traveler
2. Travel will enter the information into the Direct Travel Sureware system
3. After the information is entered, Traveler will receive a Sureware user guide (see attached) from Travel
4. User name is the traveler's usd.edu email address
5. Access the Sureware system here
6. In the system, travelers can add an emergency contact, airline memberships, TSA pre-check number and contact information
7. For booking a flight through Direct Travel, go to Booking Faculty, Staff and Student airfare Through Direct Travel