Booking Faculty, Staff and Students Airfare through Direct Travel

Question

How to book flights for faculty, staff and students through the University of South Dakota (USD)'s contracted travel agency, Direct Travel. 

Answer

Note: Ticket prices are not guaranteed until ticketed. All reasonable effort should be made to select and confirm your flight option as soon as possible

1. Obtain an approved out of state travel request (OSTR)
2. Contact Direct Travel
   1. For individuals: 
      • corporatealo@dt.com
      •  1-877-263-2250
   2. Groups of ten (10) or more:
      • groupsoh@dt.com
3. In the emailed flight quotes to Direct Travel include
   1. Travel from where (Sioux Falls, Sioux City, Omaha)
   2. Travel destination
   3. Dates of travel
4. Direct Travel will send an email with several flight options
5. Reply to Direct Travel clearly stating which flight option to book
   1. For Faculty and Staff Direct Travel needs
      1. A Direct Travel profile
      2. If no profile is set up, must provide:
         • Name as it appears on driver's license
         • Date of birth
         • Approved travel request (TAR) number
   2. For Students:
      1. Direct Travel profiles are not set up for students
      2. Provide Direct Travel:
         • Name as it appears on driver's license
         • Date of birth
         • Approved travel request (TAR) number
6. Direct Travel will email the confirmed flight itinerary to the department/traveler and USD Travel
7. Review the itinerary within twenty-four (24) hours of ticketing to ensure accuracy
   1. If incorrect, reply to Direct Travel in the itinerary email requesting a correction​​​​​​
   2. Any changes made to a ticket outside of the first twenty-four (24) hours will incur a change fee
8. Flights are billed monthly to the department by USD Accounting using the index input into the approved travel request
   Note: If more than one index listed,
   1. Flight is billed to the first index listed
   2. Department must complete a journal voucher (JV) in Banner to recode to redistribute the billed expense
9. For Setting up a Direct Travel Profile, go to Setting up a Direct Travel Profile