Budget Transfers

Issue/Question

How do I transfer budget

Environment

• Budget Transfers

Cause

A department would like to transfer their budget on either a permanent or temporary basis

Resolution

Complete and submit the relevant Budget Transfer or Position Budget Transfer Forms. The budget transfer form/s should be submitted to the budget partner for your College/School

Budget Transfer or Position Budget Transfer Information

Position Budget Transfer Form

1. Should be utilized only for position budget changes
2. Should be utilized only if it is a permanent fund source change, not temporary
3. Should only be used if the position is vacant, a pooled position or a permanent change to a GA position is needed
4. The Debit/Credit must match unless a corresponding BT (budget transfer form) is included 

Budget Transfer Form

1. Should be utilized for temporary (BD04) or permanent (BD02) non-position budget changes
   1. BD04: Temporary Budget Adjustment used for temporary adjustments to any existing FOAPAL created as BD01 (initial fiscal year base budget) or BD02 (permanent budget adjustments)
   2. BD02: Permanent Budget Adjustment used for permanent changes after the initial fiscal year budget loads, even if a new FOAPAL is requested (with the exception of restricted funds)
2. Only Salary (610000), Longevity (612000), Labor (617000), Benefits (620000), Travel (730000), Contractual Services (740000), Supplies & Materials (750000), Grants & Subsidies (760000), and Capital Assets (770000) can be used in the account column
3. Permanent salary (position budget) adjustments are not allowed on the Budget Transfer form and must be done via PBT (position budget transfer form) or EPAF