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Question
What is the difference between Microsoft Teams, SharePoint, and OneDrive?
When should I use one over another?
Answer
Think of Teams, OneDrive, and SharePoint as different entrances to the same underlying files and content, optimized for different ways of working.
- OneDrive = your personal work files
- SharePoint = your team or organization’s shared files & information
- Teams = the collaboration workspace that sits on top of SharePoint
All three:
- Store files in Microsoft 365
- Use the same security, permissions, and compliance
- Work together seamlessly (they’re not competitors)
- Support:
- Co-authoring
- Version history
- Sharing with internal/external users
- Are accessible via:
- Web
- Desktop apps
- Mobile apps
Key insight: Files in Teams are actually stored in SharePoint, even though users interact with them through Teams.